BIOSPECTRUM 2024

We are hosting an in-person (on-site) symposium in UEM Kolkata but offering the option of online presentation and virtual participation for those who are unable to attend in person.

Every session on the program, will take place in a dedicated physical room at the venue and simultaneously in a dedicated zoom room. This way, each session, can be attended either physically or online.

Each room at the symposium venue, will be facilitated by:

A session chair (this person will introduce the sessions and ensure the participants and judges keep to time within a session, and manage questions and answers/discussion),

A room manager (to assist with practicalities within the room and assist if needed in managing online Q&A) and

A technical support person (to assist with any technical issues, especially those associated with online participants).

Presenters can present their oral/poster on-site or online. All slides and pre-recorded videos of the presenters will be uploaded onto the symposium platform.

The oral/poster sessions in the symposium will only have presentations by the on-site presenters. The online oral/poster presenters will be able to interact with others through the “Join the discussion” button on the symposium platform.

Session chairs, facilitators, and discussants are required to be at the symposium in person (they cannot participate online).

The symposium platform (where all submissions will be accessible) will be available to all registered participants.

Instructions for On-site Oral Presentations

Before the Symposium

Participants with an abstract accepted for an oral presentation have 10 minutes for their presentation slot, including Q&A. You should time your talk for 7 minutes, which will allow 3 minutes for questions and discussion. It will be much easier for you to keep within your allocated time if you practice your presentation before the symposium.

All rooms at the venue will be equipped with a laptop, which will be used for broadcasting each on-site presentation. Bring your presentation on a USB stick in PDF or PPT format and save a copy of your presentation in your email so that it is stored online.

Please see the instructions at the end of this page on how to record your video and how to submit your file(s).

Slides Format

When creating the PPT file, use clear fonts and contrasting colors for ease of readability, an ideal color combination is a white background with dark blue or black font.

The graphic images or visuals in the presentation must be clear (not blurry) and have no copyright issues.

Spoken or written words must be in English.

The time allotted for each oral presentation is STRICTLY 7 minutes only.

A typical 7-minute presentation should contain around 8-13 slides with an aspect ratio of 16:9 widescreen, e.g.

Study background : 1-2 Slides

Problem statement : 1-2 Slides

Design/Method : 2-3 Slides

Major findings : 3-4 Slides

Conclusions : 1-2 Slides

Make a note of the room and the time of the session in which you’re presenting.

At the Symposium

Familiarize yourself with the room where you’ll be presenting.

Please arrive at the room where you are presenting a minimum of 10-15 minutes before the start of your session.

Please save your presentation as “PRESENTER’S CODE - PRESENTER’S NAME” (eg: PA/23/01-Tanveer Singh). The presenter code will be given by the committee once the abstract is accepted.

Introduce yourself to the chair of your session and confirm your name details and the title of your talk.

The physical rooms will be fully equipped with a computer, a camera, and speakers.

Since Biospectrum 2023 is a hybrid event we kindly ask you to be aware of the online participants and adjust your position and volume for their benefit as well.

Please do not go over your allocated talk time of 7 minutes. We know how difficult it is to keep to time when you are talking passionately about your research, your session chair will notify you of your remaining time at various intervals. We have instructed the session chairs to adhere to the timetable strictly.

Q&A will be coordinated by the session chair.

At the end of the session, please take any presentation materials away with you. Anything left at the end of the symposium will be discarded.

Instructions for On-line Oral Presentations

Before the Symposium

Participants presenting an oral presentation on-line .

On-line presenters, like on-site presenters, have 10 minutes for their presentation. You should time your talk for 7 minutes, which will allow 3 minutes for questions and discussion.

The video should not exceed 7 minutes or not more than 100 MB in size and should be made preferably with PowerPoint video, or as an alternative, with Zoom.

Please see the instructions at the end of this page on how to record your video and how to submit your file(s).

Slides Format

When creating the PPT file, use clear fonts and contrasting colors for ease of readability, an ideal color combination is a white background with dark blue or black font.

The graphic images or visuals in the presentation must be clear (not blurry) and have no copyright issues.

Spoken or written words must be in English.

The time allotted for each oral presentation is STRICTLY 7 minutes only.

A typical 7-minute presentation should contain around 8-13 slides with an aspect ratio of 16:9 widescreen, e.g.

Study background : 1-2 Slides

Problem statement : 1-2 Slides

Design/Methods : 2-3 Slides

Major findings : 3-4 Slides

Conclusions : 1-2 Slides

Make a note of the room and the time of the session in which you’re presenting.

At the Symposium

All presenters are required to attend their session online via Zoom. The symposium platform will have buttons linking to each zoom room.

Your recorded video will be played, through zoom, by a support team member, and will be viewable simultaneously to both on-site and on-line participants of the session.

Presenters are required to attend the symposium virtually for a 3-minute Q&A session with the judges at specific allocated sessions.

Failure to attend the Q&A session on time will lead to disqualification for the Best Oral Award.

Instructions for On-site Poster Presentations

Before the Symposium

Make a note of the room and the time of your poster session.

All poster sessions are interactive, so presenters need to prepare a brief and informal presentation. You will be expected to present your research in 5 minutes and answer questions on the content of your poster for a further 2 minutes.

We recommend that presenters prepare a handout with details of the poster presentation (if possible, in an expanded form) to give to interested delegates.

Please see the instructions at the end of this page on how to record your video and how to submit your file(s).

Poster Format

1. TITLE OF THE POSTER - It is recommended to keep the title of the poster the same as in the submitted abstract. A slight modification that does not change the abstract idea is also allowed.
2. AUTHOR AFFILIATION – Authors complete name and affiliations should be written under the title of the poster.
3. MAIN CONTENT - Make sure that the specific sections which include (but are not limited to) the study background, problem statement, methods, major findings, and conclusion are easy to locate in the poster. Try to keep the text easy to read and concise. The poster should have a clear message, a logical layout, and be easy to comprehend.
4. POSTER SIZE & FORMAT - The recommended size of the poster is A1 (23.4” x 33.1”) and can be created with any suitable software or applications. It is recommended to make your poster in PowerPoint (Landscape Only) and then save it as a PDF.

At the Symposium

A pdf file of the presenters’ poster will be uploaded to the symposium platform.

Your poster session has a designated chair, who will ask all presenters, in turn, to give their presentation (3 minutes) and respond to questions from the judges (2 minutes).

Instructions for On-line Poster Presentations

Before the symposium

Time allotted for each poster presentation is 5 minutes only and answer questions on the content of your poster for a further 2 minutes.

Any recording exceeding 3 minutes will be required to re-submit based on the guidelines or disqualified for presentation.

Please see the instructions at the end of this page on how to record your video and how to submit your file(s).

Poster Format

TITLE OF THE POSTER - It is recommended to keep the title of the poster the same as in the submitted abstract. A slight modification that does not change the abstract idea is also allowed.

AUTHOR AFFILIATION – Authors complete name and affiliations should be written under the title of the poster.

MAIN CONTENT - Make sure that the specific sections which include (but are not limited to) the study background, problem statement, methods, major findings, and conclusion are easy to locate in the poster. Try to keep the text easy to read and concise. The poster should have a clear message, a logical layout, and be easy to comprehend.

POSTER SIZE & FORMAT - The recommended size of the poster is A1 (23.4” x 33.1”) and can be created with any suitable software or applications. It is recommended to make your poster in PowerPoint (Landscape Only) and then save it as a PDF.

At the Symposium

Interaction between participants and presenters will happen through the “Join the Discussion” function available for each poster. All participants will be able to comment or leave messages to the presenter through this field and each presenter will be able to respond to these comments if they choose to do so.

Presenters are required to attend the symposium virtually for a 2-minute Q&A session with the judges at specific allocated sessions.

Failure to attend the Q&A session on time will lead to disqualification for the Best Poster Award.